The Privacy Act 1988 (Privacy Act) requires entities bound by the Australian Privacy Principles (APPs) to have a privacy policy. Qubit Advisory and its offices, branches, and associated companies (‘Qubit Advisory’) recognise the importance of your privacy and understand your concerns about the security of your personal information. We are committed to ensuring that your personal information is protected.
We manage personal information in accordance with the Privacy Act, APPs, and relevant guidelines applicable to consulting professional services. This privacy policy details how we may use information obtained through your use of our websites. Some links may take you to external sites, to which this policy does not apply, and Qubit Advisory is not responsible for those third-party websites.
Our privacy policy deals with the collection, storage, access to, use, and disclosure of 'personal information' as defined in section 6 of the Privacy Act.
Collection of Your Personal Information
The types of personal information we collect and hold:
We strive to only collect the information we need for the specific function or activity we are carrying out.
When you visit our websites, we may collect:
1. Information provided by completing forms on our websites (e.g., registering, subscribing, submitting material, or requesting services).
2. Information provided when you contact us (e.g., reporting website issues or making queries).
3. Details of visits, including traffic volume, logs (e.g., IP addresses), and resources accessed.
Information Collection Methods:
· You may supply your information when engaging our consulting services or registering on our website.
· We may decline unsolicited personal information and remove it from our systems.
Communications Between Us and You:
We collect only the personal information you provide (e.g., completing an online form or sending an email). We will record your email address if you send us an email but do not collect personal information without a current need for it.
Our Use of Cookies
We use various tools, including those provided by third-party services such as Google and Bing, to collect or monitor website traffic information. These services have their own privacy policies, and you can opt out of personalised advertising on their sites or through www.aboutads.info.
Cookies and Session Tools:
We use cookies to improve your experience on our websites. Information collected may include the IP address of your device and details of your website navigation. Cookies help us maintain, secure, and improve our website, but we do not link this information to your identity. You may refuse cookies through your browser settings.
Collection of Anonymous Information
Where possible, we enable interaction with us anonymously or using a pseudonym (e.g., general inquiries). However, in some cases, we may request your name and contact information to address specific issues.
Collecting Sensitive Information
We may need to collect sensitive information to deliver our services or manage specific interactions. This may include health data, racial or ethnic origin, and other relevant details. We will collect sensitive information only with consent or as necessary.
Email Lists
We collect contact details when you subscribe to our email lists for updates on Qubit Advisory's activities. You may unsubscribe anytime by contacting us. We use this information solely for sending updates related to our services.
The Purposes We Collect, Hold, Use, and Disclose Personal Information
We collect personal information to perform our services, develop and promote services, and comply with legal obligations. We do not sell or trade your personal information.
Using and Disclosing Your Personal Information
Your information is stored securely and accessed by our consultants for service delivery and client needs. It may be used for research or analysis. We will request consent for disclosures to clients or associated companies when needed.
Disclosures Without Consent:
We may disclose personal information without consent if:
1. It aligns with the purposes outlined in this policy.
2. It assists law enforcement bodies.
3. It relates to suspected unlawful activities.
4. It is necessary to prevent threats to life, health, or safety.
5. Required by law or in response to legal orders.
Overseas Transfers of Personal Information
We will only transfer your personal information overseas if:
1. The recipient upholds privacy principles similar to APPs.
2. You consent to the transfer.
3. The transfer is needed for requested services.
4. Consent is impractical but beneficial.
5. Reasonable steps ensure alignment with this policy and the APPs.
Collection from Third Parties
We may collect information from third parties, such as references, provided with your awareness or consent.
Access to Your Personal Information
You may access or update your information by contacting us. We will verify your identity before granting access and will correct inaccuracies. If we deny access or corrections, we will notify you in writing with reasons.
Queries and Complaints
For inquiries or complaints about your information handling, contact our Privacy Officer. We aim to acknowledge complaints within 10 working days and resolve them within 30 working days. Unresolved complaints may be directed to the Australian Information Commissioner (OAIC) or, in New Zealand, the Office of the Privacy Commissioner.
Changes to Our Privacy Policy
We may update this policy as needed. Changes will be posted on our website.
Links to Other Sites
Our site may link to external sites. We are not responsible for their privacy practices, and we recommend reviewing their policies.
Security on This Site
While we strive to protect data, internet transmission is not completely secure. Use caution and secure your username and password.
Qubit Advisory takes all reasonable steps to protect your information from misuse, loss, unauthorised access, and disclosure.